Executive Personal Assistant to Board of Directors (Mandarin Speaker) - Bali

Join Fcl International Indonesia, a dynamic and rapidly growing international company, as our Executive Personal Assistant to the Board of Directors (Mandarin Speaker) in the vibrant heart of Bali. This is a unique opportunity to work closely with our senior leadership team and support the Board of Directors in their strategic initiatives. As a Mandarin speaker, you will play a crucial role in facilitating communication between the Board and the rest of the organization, ensuring smooth and effective operations.

In this role, you will be responsible for managing the Board's schedule, coordinating travel arrangements, and preparing detailed reports and presentations. You will also assist in organizing and attending Board meetings, ensuring that all necessary materials are prepared and distributed in a timely manner. Additionally, you will handle confidential and sensitive information with the utmost discretion and professionalism.

📋 Tanggung Jawab Pekerjaan

• Manage the Board of Directors' schedule, including coordinating travel arrangements and accommodations.
• Prepare and distribute meeting agendas, minutes, and action items in both English and Mandarin.
• Assist in the preparation of Board meeting materials, including reports, presentations, and data analysis.
• Facilitate communication between the Board and the rest of the organization, ensuring clear and effective information flow.
• Handle confidential and sensitive information with discretion and professionalism.
• Coordinate with external vendors and service providers to ensure timely and efficient service delivery.
• Assist in the organization of Board retreats and off-site meetings, including logistics and event planning.
• Provide administrative support to the Board, including document management and filing.

🎓 Kualifikasi & Syarat

• Fluent in both English and Mandarin, with excellent written and verbal communication skills.
• Minimum of 5 years of experience in a similar executive assistant or administrative role, with a strong background in corporate or executive support.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with CRM and project management tools such as Salesforce or Asana is a plus.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• High level of confidentiality and discretion, with the ability to handle sensitive and confidential information.
• Excellent interpersonal and negotiation skills, with the ability to build and maintain professional relationships.
• Bachelor's degree in Business Administration, Administration, or a related field is preferred.

🛠️ Keahlian

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